We have all written leave applications back in our school days. Whenever we would suffer from any illness, go out of town, or couldn’t attend school for any personal reasons, we would write a leave application to our principal or teacher and request them to grant us leave from school. 

Application for leave in school is an essential skill that every student must learn. Writing a clear and concise leave application is an effective way to communicate the reason behind your inability to attend school and get the leave granted. 

If you are a parent who isn’t feeling confident enough to write an approval-worthy leave application to your child’s school or a student who wants to learn the skill of writing a leave application, this article will help you. 

In this article, we have discussed how to craft a convincing and reasonable application for leave in school. Below, you will find things to consider while writing a leave application, the detailed structure of an application, and some samples to help you understand how to draft an application. 

But before we lead you there, let us understand why learning to write a leave application is important. 

Importance of writing a leave application

Schools have certain rules, regulations, and policies, and students must abide by them. Students ought to send out a formal application to remain absent from their school. 

An essential organ of communication etiquette, a well-drafted leave application helps cultivate positive communication, trust, and understanding between the school administration and students. Moreover, a clear application stating the reason, duration, and other relevant details improves the chances of approval. 

Things to consider before writing an application for leave of absence in school

Writing a leave application that gets considered requires thoughtful consideration and skill. Here are a few things to keep in mind before writing a leave application. 

Reason

The reason behind your inability to attend school is the most essential factor. Determine the reason and its urgency before you write an application for leave in school. 

Duration 

For how long would you not be able to attend the school? Determine the number of days based on the reason and urgency. 

School’s policies and procedure

It is always helpful to check the policies and procedures of the school regarding sabbatical before writing an application. Do you need any specific documents to attach to the application? Are you allowed to remain absent for a certain number of days? 

Find out any specific policy or procedure your school follows regarding leave applications. 

Impact of leave on your school performance 

Taking a leave from school will impact your academic progress. Make sure that you make the necessary arrangements to manage your academic responsibilities and minimize any harmful impact. Notify your teachers in advance. Also, mention these arrangements in the formal application.  

How to write an application for leave in school? 

Now that you know the importance of a formal application and things to consider before writing a leave application, let us tell you how to draft an error-free leave application. 

Here is the structure you should follow-

Recipient’s address and date 

The application always starts with the address of the receiver. It could be the principal or class teacher. Include recipient’s name and address or the relevant department. 

After the address, mention the date on which you are writing the application. 

Subject line

The subject line includes the purpose of the application. It should be clear and concise. 

Salutation 

The subject line is followed by a respectful salutation. For example, “Respected Sir/Mam.

Body 

Reason

Mention the reason behind your inability to attend the school. For instance, due to illness, personal issues, travel, doctor’s appointments, family functions, etc. Mention all the relevant details. 

Dates

Mention the period of the leave. 

Approval request

Politely request the recipient to grant a leave on the mentioned dates. 

Closing

Express your gratitude to the recipient for considering your request. 

Student’s details

Mention your name, class, section, and roll number. 

Leave application samples

Here are some leave application samples that will help you write a perfect application for leave in school. Take a look.

Sample 1: Application for sick leave in school

To, 

(Recipient’s Name)

(Recipient’s Position)

(Name of School)

(Date)

Subject: Application for sick leave

Respected Sir/Mam,

I am (student’s name), a student of (class, section, and roll number). I have been suffering from a fever since last night. The doctor has advised me to rest for three days. Therefore, I will not be able to attend school from (start date) to (end date).

Kindly grant me leave for three days so I can rest and recover properly. I am attaching my medical certificate for your reference. I assure you that I will complete all the missed lessons, homework, and assignments once I get back to school.  

Thank you for your understanding. 

Yours sincerely,

(Name)

(Class and Section)

(Roll Number)

Sample 2: Application for emergency leave

To, 

(Recipient’s Name)

(Recipient’s Position)

(Name of School)

(Date)

Subject: Request for emergency leave

Respected Sir/Mam, 

I am (Name), a student of (Class and section). My grandfather passed away last night and I will have to attend his last rites. I will leave with my family tomorrow (Date) to my hometown. I will return on (Date). 

I request you to kindly grant me leave for (number of days), from (start date) to (end-date). I assure you that will make up for all the missed lessons, homework, and assignments once I get back to school.  

Thank you for your understanding. 

Yours sincerely,

(Name)

(Class and Section)

(Roll Number)

Sample 3: Letter of absence

To,

(Recipient’s Name)

(Recipient’s Position)

(Name of School)

(Date)

Subject: Sick leave application for my child

Respected Sir/Mam, 

I am (Name), mother of (student’s name), who is a student of (student’s class and section). This is to inform you that my son/daughter is currently unwell. The doctor has advised him/her to take complete rest.

I kindly request you to grant him/her sick leave for (number of days), from (start date) to (end date). I am attaching the medical certificate issued by the doctor for your reference. I will make sure that he/she completes all the missed lessons, homework, and assignments once he/she recovers.

Thank you for your understanding.

Sincerely, 

(Name of the Parent)

(Contact Number)

(Date) 

Sample 4: Application for leave in school for 1 day

To,

(Recipient’s Name)

(Recipient’s Position)

(Name of School)

(Date)

Subject: Leave application to attend competitive exam 

Respected Sir/Mam, 

I am (Name), a student of (Class and section). I am writing to request a leave of absence from school from (start date) to (end date) to attend (name of the competitive exam) examination. The exam is scheduled on (Date) at (Location). 

I assure you that I will catch up on every missed lesson, homework, and assignment upon my return. I am attaching my exam schedule for your reference. 

I would be grateful if you consider my request for leave from school. Thank you for your understanding and cooperation. 

Yours sincerely,

(Name)

(Class and Section)

(Roll Number)

Sample 5: Application for wedding leave in school

To, 

(Recipient’s Name)

(Recipient’s Position)

(Name of School)

(Date)

Subject: Request for leave to attend a wedding

Respected Sir/Mam, 

I am (Name), a student of (Class and section). My sister is getting married next week on (Date). I will leave with my family tomorrow (Date) to my hometown where all the ceremonies and wedding functions will take place. I will return on (Date). 

I request you to kindly grant me leave for a week, from (start date) to (end date). I assure you that will make up for all the missed lessons, homework, and assignments once I get back to school.  

Thank you for your understanding. 

Yours sincerely,

(Name)

(Class and Section)

(Roll Number)

Tips to write an application for leave in school

Here are some tips to help you refine your leave application further. 

1. Keep your tone respectful, soft, and neutral throughout the application. 
2. Be as clear and concise as possible. Do not beat around the bush. Clearly mention relevant details. 
3. Do not overshare the details or provide irrelevant explanations and justifications in the application body. Keep your personal circumstances confidential. 
4. Do not write an application in causal language. Use a professional language.
5. Provide any relevant document, such as a medical certificate, if necessary. 
6. Check the application before sending it. Make sure it doesn’t contain any grammatical or spelling mistakes. 

The bottom line

Writing an application for leave of absence in school is easier said than done. It requires you to skillfully put your request further in the most professional and effective manner. Any mistake in the application can trim your chances of getting leave from the school.

Use the tips mentioned in this article to write an error-free and efficacious application that gets approved.